--- title: How to Create and Use the Gallery Expiration App? description: The Gallery Expiration App helps streamline your gallery workflow by letting you set up a store promotion before a gallery expires. This encourages last-minute purchases from your clients before their gallery goes offline. --- [Skip to content](https://servicehub.passgallery.com/how-to-create-and-use-the-gallery-expiration-app#main-content) English Show submenu for translations ![Full Logo Black.png\]](https://servicehub.passgallery.com/hs-fs/hubfs/Logos/Full%20Logo%20Black.png?height=40&name=Full%20Logo%20Black.png) Open main navigation Close main navigation - English Show submenu for translations How can we help you? - There are no suggestions because the search field is empty. 1. [Knowledge Base](https://servicehub.passgallery.com/?hsLang=en) 2. [General](https://servicehub.passgallery.com/general?hsLang=en) # How to Create and Use the Gallery Expiration App? ## The Gallery Expiration App helps streamline your gallery workflow by letting you set up a store promotion before a gallery expires. This encourages last-minute purchases from your clients before their gallery goes offline. #### **Adding the Gallery Expiration App** 1\. **Go to** **Sales Campaigns** from the **Main Dashboard**.![](https://servicehub.passgallery.com/hs-fs/hubfs/image-png-Feb-15-2025-06-03-57-3295-PM.png?width=688&height=412&name=image-png-Feb-15-2025-06-03-57-3295-PM.png) 2\. Click on the **Automations** tab, then select **+ More Automations**. ![](https://servicehub.passgallery.com/hs-fs/hubfs/image-png-Feb-15-2025-06-07-54-6839-PM.png?width=688&height=359&name=image-png-Feb-15-2025-06-07-54-6839-PM.png) 3\. Choose **Gallery Expiration**, then click **Install App**. ![](https://servicehub.passgallery.com/hs-fs/hubfs/image-png-Feb-15-2025-06-11-39-4559-PM.png?width=688&height=381&name=image-png-Feb-15-2025-06-11-39-4559-PM.png) 4\. Name your app and click **Add Automation App**. ![](https://servicehub.passgallery.com/hs-fs/hubfs/image-png-Feb-15-2025-06-14-31-9014-PM.png?width=688&height=405&name=image-png-Feb-15-2025-06-14-31-9014-PM.png) #### **Setting Up Gallery Expiration** 1\. Modify the **Gallery Expiration** setting. - This sets the **default expiration time** when the app is assigned to a gallery. - You can update the expiration date for each gallery later. ![](https://servicehub.passgallery.com/hs-fs/hubfs/image-png-Feb-15-2025-06-25-04-5581-PM.png?width=688&height=320&name=image-png-Feb-15-2025-06-25-04-5581-PM.png) 📌 **Note:** If an expiration date was already set in the **Gallery Setup** tab, the app will follow that date. If no date is set, the app will automatically assign one. 2\. (Optional) Adjust the expiration time to **11:59 PM** and click **Apply**. ![](https://servicehub.passgallery.com/hs-fs/hubfs/image-png-Feb-15-2025-06-26-30-3285-PM.png?width=688&height=182&name=image-png-Feb-15-2025-06-26-30-3285-PM.png) **Setting Up an Expiration Promotion** 1\. If you only want **reminder emails** (without a discount promotion), toggle **Expiration Promo** OFF. ![](https://servicehub.passgallery.com/hs-fs/hubfs/image-png-Feb-15-2025-06-40-39-7579-PM.png?width=688&height=609&name=image-png-Feb-15-2025-06-40-39-7579-PM.png) 2\. Otherwise, set the **users eligible for the promotion**: - Checkmark the **user types** who should receive it. - Click **Apply**. ![](https://servicehub.passgallery.com/hs-fs/hubfs/image-png-Feb-15-2025-06-42-40-3699-PM.png?width=688&height=260&name=image-png-Feb-15-2025-06-42-40-3699-PM.png) ### **Expiration Promo Duration** 3\. Set how long the promotion runs **before** the gallery expires (e.g., **14 days** means clients will receive the promotion 14 days before expiration). ![](https://servicehub.passgallery.com/hs-fs/hubfs/image-png-Feb-15-2025-06-51-39-7227-PM.png?width=688&height=663&name=image-png-Feb-15-2025-06-51-39-7227-PM.png) 4\. Adjust the duration and click **Apply** to save. ![](https://servicehub.passgallery.com/hs-fs/hubfs/image-png-Feb-15-2025-06-52-53-0671-PM.png?width=688&height=147&name=image-png-Feb-15-2025-06-52-53-0671-PM.png) ### **Expiration Promo Discount** 1\. Customize your discount: - Discount amount - Description - Coupon code - Free shipping option - Minimum order amount - Discount stacking preferences - Limiting to specific products ![](https://servicehub.passgallery.com/hs-fs/hubfs/image-png-Feb-15-2025-06-59-39-7934-PM.png?width=688&height=414&name=image-png-Feb-15-2025-06-59-39-7934-PM.png) 2\. Adjust your expiration promo discount and click **Apply** to save. ![](https://servicehub.passgallery.com/hs-fs/hubfs/image-png-Feb-15-2025-07-02-09-9921-PM.png?width=688&height=290&name=image-png-Feb-15-2025-07-02-09-9921-PM.png) #### **Customizing Expiration Promo Emails** 1\. Adjust the **email send time** for announcement and reminder emails. ![](https://servicehub.passgallery.com/hs-fs/hubfs/image-png-Feb-15-2025-08-14-28-6505-PM.png?width=688&height=413&name=image-png-Feb-15-2025-08-14-28-6505-PM.png) 2\. Click the **pencil icon** to edit emails. ![](https://servicehub.passgallery.com/hs-fs/hubfs/image-png-Feb-15-2025-08-17-40-4645-PM.png?width=688&height=362&name=image-png-Feb-15-2025-08-17-40-4645-PM.png) 3\. Change the **banner image** (click **Change Image**). ![](https://servicehub.passgallery.com/hs-fs/hubfs/image-png-Feb-15-2025-08-20-09-4325-PM.png?width=688&height=293&name=image-png-Feb-15-2025-08-20-09-4325-PM.png) 4\. Edit the **email subject, title, message, and button text**. ![](https://servicehub.passgallery.com/hs-fs/hubfs/image-png-Feb-15-2025-08-27-16-9669-PM.png?width=688&height=287&name=image-png-Feb-15-2025-08-27-16-9669-PM.png) 5\. Click **Apply** to save. ![](https://servicehub.passgallery.com/hs-fs/hubfs/image-png-Feb-15-2025-08-27-57-8163-PM.png?width=688&height=234&name=image-png-Feb-15-2025-08-27-57-8163-PM.png) 6\. To delete an email, click the **trash icon**. ![](https://servicehub.passgallery.com/hs-fs/hubfs/image-png-Feb-15-2025-08-30-57-6608-PM.png?width=688&height=419&name=image-png-Feb-15-2025-08-30-57-6608-PM.png)   📌 **Important:** When the **Gallery Expiration App** is active, the **default expiration emails** in your **Email Package** **will NOT be sent**. #### **Customizing Expiration Promo Banners** Banners encourage purchases by displaying promo details inside the gallery. There are **5 banner types**: ![](https://servicehub.passgallery.com/hs-fs/hubfs/image-png-Feb-15-2025-09-16-42-6290-PM.png?width=688&height=268&name=image-png-Feb-15-2025-09-16-42-6290-PM.png) **Text Banner** – Displays a **pinned message** at the top of the gallery. ![](https://servicehub.passgallery.com/hs-fs/hubfs/image-png-Feb-15-2025-09-18-46-0678-PM.png?width=688&height=376&name=image-png-Feb-15-2025-09-18-46-0678-PM.png) **Large Banner** – A large promotional banner inside the gallery stream. ![](https://servicehub.passgallery.com/hs-fs/hubfs/image-png-Feb-15-2025-09-19-41-4549-PM.png?width=688&height=411&name=image-png-Feb-15-2025-09-19-41-4549-PM.png) **Photo Banner** – A banner within the gallery stream featuring a **countdown timer**. ![](https://servicehub.passgallery.com/hs-fs/hubfs/image-png-Feb-15-2025-09-20-32-5270-PM.png?width=688&height=420&name=image-png-Feb-15-2025-09-20-32-5270-PM.png) **Product Row** – Displays **three featured products** at the bottom of the gallery. ![](https://servicehub.passgallery.com/hs-fs/hubfs/image-png-Feb-15-2025-09-22-22-2139-PM.png?width=688&height=290&name=image-png-Feb-15-2025-09-22-22-2139-PM.png) **Store Rotator** – A rotating banner above the store section of the gallery. ![](https://servicehub.passgallery.com/hs-fs/hubfs/image-png-Feb-15-2025-09-23-14-2438-PM.png?width=688&height=417&name=image-png-Feb-15-2025-09-23-14-2438-PM.png) Each banner has customizable **text, images, and styles**. #### **Saving and Assigning the App to Galleries** 1\. Add an **internal note** if needed and click **Save**. ![](https://servicehub.passgallery.com/hs-fs/hubfs/image-png-Feb-15-2025-09-38-40-3991-PM.png?width=688&height=420&name=image-png-Feb-15-2025-09-38-40-3991-PM.png) **Assigning the App to Galleries** 2\. From the **Automations** tab, click on your **Gallery Expiration App**. ![](https://servicehub.passgallery.com/hs-fs/hubfs/image-png-Feb-15-2025-09-40-14-2481-PM.png?width=688&height=251&name=image-png-Feb-15-2025-09-40-14-2481-PM.png) 3\. Click **Assign to Galleries**. ![](https://servicehub.passgallery.com/hs-fs/hubfs/image-png-Feb-15-2025-09-40-51-3135-PM.png?width=688&height=273&name=image-png-Feb-15-2025-09-40-51-3135-PM.png) 4\. Select the **gallery** and set the **expiration date** (if different from the default). ![](https://servicehub.passgallery.com/hs-fs/hubfs/image-png-Feb-15-2025-09-42-40-8795-PM.png?width=688&height=244&name=image-png-Feb-15-2025-09-42-40-8795-PM.png) 5\. Click **Apply**—the app is now active, and emails will be sent automatically. ![](https://servicehub.passgallery.com/hs-fs/hubfs/image-png-Feb-15-2025-09-43-54-6612-PM.png?width=688&height=207&name=image-png-Feb-15-2025-09-43-54-6612-PM.png)   **Assigning to a Single Gallery** 1\. Open the gallery’s **Sales Campaigns** tab and click **+ More Automations.** ![](https://servicehub.passgallery.com/hs-fs/hubfs/image-png-Feb-15-2025-09-47-09-2583-PM.png?width=688&height=443&name=image-png-Feb-15-2025-09-47-09-2583-PM.png) 2\. Select the **Gallery Expiration App**. ![](https://servicehub.passgallery.com/hs-fs/hubfs/image-png-Feb-15-2025-10-02-09-5276-PM.png?width=688&height=343&name=image-png-Feb-15-2025-10-02-09-5276-PM.png) 3\. Set the **expiration date**, then click **Apply**. ![](https://servicehub.passgallery.com/hs-fs/hubfs/image-png-Feb-15-2025-10-02-59-9632-PM.png?width=688&height=163&name=image-png-Feb-15-2025-10-02-59-9632-PM.png)   Your gallery expiration campaign is now set up! 🚀   If you have any questions or need any additional information, please email *[help@passgallery.com](mailto:help@passgallery.com)* - [General](https://servicehub.passgallery.com/general?hsLang=en) - [Getting started](https://servicehub.passgallery.com/getting-started?hsLang=en) - [Settings](https://servicehub.passgallery.com/settings?hsLang=en) - [Account](https://servicehub.passgallery.com/account?hsLang=en) - [Troubleshooting](https://servicehub.passgallery.com/troubleshooting?hsLang=en) - [Integrations](https://servicehub.passgallery.com/integrations?hsLang=en) - [FAQs](https://servicehub.passgallery.com/faqs?hsLang=en) - [Galleries](https://servicehub.passgallery.com/galleries?hsLang=en) - [Smart Store](https://servicehub.passgallery.com/smart-store?hsLang=en) - [Pass Classic](https://servicehub.passgallery.com/pass-classic?hsLang=en) - [Partnerships](https://servicehub.passgallery.com/partnerships?hsLang=en) - [Pass Platinum](https://servicehub.passgallery.com/pass-platinum?hsLang=en) - [Campaigns and Automations](https://servicehub.passgallery.com/campaigns-and-automations?hsLang=en) # Pass Holdings LLC Copyright © 2026, Pass Holdings LLC