--- title: How to Create and Use the Gallery Visitor Boost Automation. description: How to Create and Use the Gallery Visitor Boost Automation. --- [Skip to content](https://servicehub.passgallery.com/how-to-create-and-use-the-gallery-visitor-boost-automation#main-content) English Show submenu for translations ![Full Logo Black.png\]](https://servicehub.passgallery.com/hs-fs/hubfs/Logos/Full%20Logo%20Black.png?height=40&name=Full%20Logo%20Black.png) Open main navigation Close main navigation - English Show submenu for translations How can we help you? - There are no suggestions because the search field is empty. 1. [Knowledge Base](https://servicehub.passgallery.com/?hsLang=en) 2. [Campaigns and Automations](https://servicehub.passgallery.com/campaigns-and-automations?hsLang=en) # How to Create and Use the Gallery Visitor Boost Automation. The **Gallery Visitor Boost Automation** is designed to increase engagement and sales throughout the full lifecycle of a gallery—from pre-registration to expiration. This automation helps you: - Collect visitor emails before the gallery is live - Encourage early purchases with time-limited discounts - Re-engage visitors before the gallery expires It is divided into three main phases: **Pre-Registration**, **Early Bird**, and **Expiration**. --- #### **When Should You Use This Automation?** Use the Gallery Visitor Boost Automation when you want to: - Build anticipation before publishing a gallery - Capture emails from potential buyers - Offer exclusive discounts to early visitors - Increase conversions during the first days of the gallery - Drive last-minute sales before expiration --- #### **Setting Up the Gallery Visitor Boost Automation** **Install the automation** From the **Main Dashboard**, go to **Sales Campaigns![](https://servicehub.passgallery.com/hs-fs/hubfs/undefined-Mar-31-2026-11-06-25-8422-AM.png?width=688&height=403&name=undefined-Mar-31-2026-11-06-25-8422-AM.png)** Click **+ More Automations.** **![](https://servicehub.passgallery.com/hs-fs/hubfs/undefined-Mar-31-2026-11-06-30-7876-AM.png?width=688&height=400&name=undefined-Mar-31-2026-11-06-30-7876-AM.png)** Select the  **Gallery Visitor Boost Automation** ![](https://servicehub.passgallery.com/hs-fs/hubfs/undefined-Mar-31-2026-11-06-31-0207-AM.png?width=594&height=178&name=undefined-Mar-31-2026-11-06-31-0207-AM.png) Click **Install Campaign![](https://servicehub.passgallery.com/hs-fs/hubfs/undefined-Mar-31-2026-11-06-25-2040-AM.png?width=947&height=98&name=undefined-Mar-31-2026-11-06-25-2040-AM.png)** Customize the name and click **Add Automation** ![](https://servicehub.passgallery.com/hs-fs/hubfs/undefined-Mar-31-2026-11-06-29-3343-AM.png?width=418&height=248&name=undefined-Mar-31-2026-11-06-29-3343-AM.png) --- ### **Pre-Registration Phase** The Pre-Registration phase takes place **before the gallery is published**. It allows visitors to sign up and receive early access and exclusive offers. #### **1. Pre-Registration Invite Email** This email is sent to your main clients and includes the pre-registration link. - Share the {preregisterlink} with clients - Encourage them to invite friends and family - Highlight the benefit of early access and exclusive discounts - The announcement email is customizable. You can update: Email cover image (use the gallery cover photo or upload a new image), Email subject line, Title, Message content, Button text. ![](https://servicehub.passgallery.com/hs-fs/hubfs/undefined-Mar-31-2026-11-06-28-4387-AM.png?width=800&height=236&name=undefined-Mar-31-2026-11-06-28-4387-AM.png)\***Email Send Settings:** Choose when campaign emails are sent: - **Earliest Possible** → Announcement email is sent immediately - **Optimized Send Schedule** → Sent at recommended times (typically 8 AM, 2 PM, or 8 PM) based on your timezone #### **2. Pre-Registration Confirmation Email** This email is sent automatically after a visitor pre-registers. - Confirms successful registration - Reinforces that the gallery will be available soon - Prepares users for early access and promotions - The announcement email is customizable. You can update: Email cover image (use the gallery cover photo or upload a new image), Email subject line, Title, Message content, Button text. ![](https://servicehub.passgallery.com/hs-fs/hubfs/undefined-Mar-31-2026-11-06-26-7840-AM.png?width=800&height=178&name=undefined-Mar-31-2026-11-06-26-7840-AM.png) --- ### **Early Bird Phase** Set the duration of the early bird campaign. The campaign will begin once the gallery visitor has entered the gallery for the first time. This duration will apply for both **Early bird pre-registered users and Early bird non pre-registered users** ![](https://servicehub.passgallery.com/hs-fs/hubfs/undefined-Mar-31-2026-11-06-27-1853-AM.png?width=736&height=196&name=undefined-Mar-31-2026-11-06-27-1853-AM.png) Click the **pencil icon** to: - Set duration in **days or months** - Adjust the end time (e.g., **11:59 PM**) to maximize the final day Click **Apply** to save. ![](https://servicehub.passgallery.com/hs-fs/hubfs/undefined-Mar-31-2026-11-06-26-2944-AM.png?width=946&height=432&name=undefined-Mar-31-2026-11-06-26-2944-AM.png) --- #### **3. Early bird pre-registered users** Configure the experience for visitors who pre-register before entering the gallery. These users receive exclusive discounts, emails, and in-gallery promotions. ### **Discount** Set the discount available during the early bird phase. - Choose discount type and value (e.g., 20% OFF) - Set the coupon code (e.g., EARLYWELCOME) - Optional: minimum order, product restrictions, free shipping 📌 This discount is available to **pre-registered users only**. ![](https://servicehub.passgallery.com/hs-fs/hubfs/undefined-Mar-31-2026-11-06-27-6790-AM.png?width=970&height=176&name=undefined-Mar-31-2026-11-06-27-6790-AM.png) --- ### **Emails** Customize the emails sent to pre-registered users once the gallery is live. The emails are customizable. You can update: Email cover image (use the gallery cover photo or upload a new image), Email subject line, Title, Message content, Button text. Available emails: - Announcement (sent when access is granted) - Reminder – 1 week before expiration - Reminder  – 3 days before expiration - Reminder – 1 day before expiration *Click the* ***pencil icon*** *to edit an email or click the* ***trash icon*** *to delete an email.* ![](https://servicehub.passgallery.com/hs-fs/hubfs/undefined-Mar-31-2026-11-06-28-9405-AM.png?width=1134&height=172&name=undefined-Mar-31-2026-11-06-28-9405-AM.png) --- ### **Banners** Display promotional banners inside the gallery during the campaign. Available banner types: Text Banner, Large Banner, Photo Banner, Product Row, Store Rotator . ![](https://servicehub.passgallery.com/hs-fs/hubfs/undefined-Mar-31-2026-11-06-30-3745-AM.png?width=1142&height=168&name=undefined-Mar-31-2026-11-06-30-3745-AM.png)Each banner allows you to customize: **Content**: Header Text, Body Text, Code, Button Text **Style**: Background + Button text colors, Body color, Title + Button colors ![](https://servicehub.passgallery.com/hs-fs/hubfs/undefined-Mar-31-2026-11-06-29-7096-AM.png?width=661&height=400&name=undefined-Mar-31-2026-11-06-29-7096-AM.png) --- #### **4. Early Bird non pre-registered users** Configure the experience for visitors who enter the gallery without pre-registering. These users can still receive discounts, emails, and in-gallery promotions during the early bird phase. ### **Discount** Set the discount available for non pre-registered users. - Choose discount type and value (e.g., 20% OFF) - Set the coupon code (e.g., WELCOME) - Optional: minimum order, product restrictions, free shipping ![](https://servicehub.passgallery.com/hs-fs/hubfs/undefined-Mar-31-2026-11-06-29-5195-AM.png?width=632&height=178&name=undefined-Mar-31-2026-11-06-29-5195-AM.png) --- ### **Emails** Customize the emails sent to visitors who did not pre-register. The emails are customizable. You can update: Email cover image (use the gallery cover photo or upload a new image), Email subject line, Title, Message content, Button text. Available emails: - Announcement (sent when the visitor enters the gallery) - Reminder – 1 week before expiration - Reminder – 3 days before expiration - Reminder – 1 day before expiration *Click the* ***pencil icon*** *to edit an email or click the* ***trash icon*** *to delete an email.* --- ### **Banners** Display promotional banners inside the gallery during the campaign. Available banner types: Text Banner, Large Banner, Photo Banner, Product Row, Store Rotator. ![](https://servicehub.passgallery.com/hs-fs/hubfs/undefined-Mar-31-2026-11-06-25-4091-AM.png?width=1030&height=172&name=undefined-Mar-31-2026-11-06-25-4091-AM.png) Each banner allows you to customize: **Content**: Header Text, Body Text, Code, Button Text **Style**: Background + Button text colors, Body color, Title + Button colors ![](https://servicehub.passgallery.com/hs-fs/hubfs/undefined-Mar-31-2026-11-06-28-6820-AM.png?width=630&height=418&name=undefined-Mar-31-2026-11-06-28-6820-AM.png) --- ### **User access approval** Define how users are approved to access the gallery. You can choose between: - **Automatic approval** – Users are approved automatically when the gallery is published - **Manual approval** – The Main Client approves pre-registered users before they can access the gallery ![](https://servicehub.passgallery.com/hs-fs/hubfs/undefined-Mar-31-2026-11-06-30-1550-AM.png?width=1040&height=142&name=undefined-Mar-31-2026-11-06-30-1550-AM.png) ![](https://servicehub.passgallery.com/hs-fs/hubfs/undefined-Mar-31-2026-11-06-26-9903-AM.png?width=992&height=194&name=undefined-Mar-31-2026-11-06-26-9903-AM.png) --- #### **5. Gallery expiration promo phase** Configure the final promotion that runs before the gallery expires. This phase is designed to create urgency and encourage last-minute purchases. 📌 **Note:** This phase can be turned **on or off** at any time, allowing you to decide whether to run an expiration promotion for a specific gallery. ![](https://servicehub.passgallery.com/hs-fs/hubfs/undefined-Mar-31-2026-11-06-29-1514-AM.png?width=354&height=122&name=undefined-Mar-31-2026-11-06-29-1514-AM.png) ### **Gallery expiration** Set how long the gallery will remain available. ![](https://servicehub.passgallery.com/hs-fs/hubfs/undefined-Mar-31-2026-11-06-28-2010-AM.png?width=582&height=132&name=undefined-Mar-31-2026-11-06-28-2010-AM.png) --- ### **Expiration promo duration** Define how long the expiration promotion will be active before the gallery expires. This determines: - When the promotion starts before expiration - How long the discount is available ![](https://servicehub.passgallery.com/hs-fs/hubfs/undefined-Mar-31-2026-11-06-25-6501-AM.png?width=646&height=142&name=undefined-Mar-31-2026-11-06-25-6501-AM.png) Click the **pencil icon** to: - Set duration in **days or months** - Adjust the end time (e.g., **11:59 PM**) to maximize the final day Click **Apply** to save. ![](https://servicehub.passgallery.com/hs-fs/hubfs/undefined-Mar-31-2026-11-06-26-5405-AM.png?width=952&height=378&name=undefined-Mar-31-2026-11-06-26-5405-AM.png) --- ### **Discount** Set the discount offered to all gallery visitors during the expiration phase. - Choose discount type and value (e.g., 30% OFF) - Set the coupon code (e.g., LASTCHANCE) - Optional: minimum order, product restrictions, free shipping ![](https://servicehub.passgallery.com/hs-fs/hubfs/undefined-Mar-31-2026-11-06-27-3825-AM.png?width=716&height=134&name=undefined-Mar-31-2026-11-06-27-3825-AM.png) --- ### **Emails** Customize the emails sent to all gallery visitors during the expiration phase. The emails are customizable. You can update: Email cover image (use the gallery cover photo or upload a new image), Email subject line, Title, Message content, Button text. Available emails: - Announcement (sent at the start of the expiration phase) - Reminder – 1 week before expiration - Reminder – 3 days before expiration - Reminder – 1 day before expiration *Click the* ***pencil icon*** *to edit an email or click the* ***trash icon*** *to delete an email.* --- ### **Banners** Display promotional banners inside the gallery while the expiration campaign is active. Available banner types: Text Banner, Large Banner, Photo Banner, Product Row, Store Rotator. ![](https://servicehub.passgallery.com/hs-fs/hubfs/undefined-Mar-31-2026-11-06-29-9364-AM.png?width=1080&height=170&name=undefined-Mar-31-2026-11-06-29-9364-AM.png) Each banner allows you to customize: **Content**: Header Text, Body Text, Code, Button Text **Style**: Background + Button text colors, Body color, Title + Button colors ![](https://servicehub.passgallery.com/hs-fs/hubfs/undefined-Mar-31-2026-11-06-27-9199-AM.png?width=652&height=396&name=undefined-Mar-31-2026-11-06-27-9199-AM.png) ---   #### **Assigning the Automation** **Activate the Campaign** Click **Save**, then assign the promotion to: - A single gallery, or - Multiple galleries at once ![](https://servicehub.passgallery.com/hs-fs/hubfs/undefined-Mar-31-2026-11-06-26-0755-AM.png?width=958&height=144&name=undefined-Mar-31-2026-11-06-26-0755-AM.png) ![](https://servicehub.passgallery.com/hs-fs/hubfs/undefined-Mar-31-2026-11-06-30-5941-AM.jpeg?width=684&height=316&name=undefined-Mar-31-2026-11-06-30-5941-AM.jpeg) Now, your Gallery Visitor Boost Automation is ready to engage visitors at every stage—from pre-registration to expiration—and help you maximize conversions and sales opportunities. 👥 ---   #### **Need Help?** If you have any questions or need additional assistance, please contact: **help@passgallery.com** - [General](https://servicehub.passgallery.com/general?hsLang=en) - [Getting started](https://servicehub.passgallery.com/getting-started?hsLang=en) - [Settings](https://servicehub.passgallery.com/settings?hsLang=en) - [Account](https://servicehub.passgallery.com/account?hsLang=en) - [Troubleshooting](https://servicehub.passgallery.com/troubleshooting?hsLang=en) - [Integrations](https://servicehub.passgallery.com/integrations?hsLang=en) - [FAQs](https://servicehub.passgallery.com/faqs?hsLang=en) - [Galleries](https://servicehub.passgallery.com/galleries?hsLang=en) - [Smart Store](https://servicehub.passgallery.com/smart-store?hsLang=en) - [Pass Classic](https://servicehub.passgallery.com/pass-classic?hsLang=en) - [Partnerships](https://servicehub.passgallery.com/partnerships?hsLang=en) - [Pass Platinum](https://servicehub.passgallery.com/pass-platinum?hsLang=en) - [Campaigns and Automations](https://servicehub.passgallery.com/campaigns-and-automations?hsLang=en) # Pass Holdings LLC Copyright © 2026, Pass Holdings LLC