---
title: How to Create and Use the Existing Gallery Backup App?
description: The Existing Gallery Backup App allows you to offer clients a paid annual subscription to keep their gallery online and backed up in the cloud.
---

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# How to Create and Use the Existing Gallery Backup App?

## The Existing Gallery Backup App allows you to offer clients a paid annual subscription to keep their gallery online and backed up in the cloud.

This ensures your clients can access their photos and store any time while also creating an additional **revenue stream** for your business.

**Note:** Pass collects a commission for Gallery Backup subscriptions:

- **Paid plans**: **$1 + 10%** per subscription.
- **Free plans**: **$3 + 20%** per subscription.

#### **Adding the Existing Gallery Backup App**

1\. Click **Sales Campaigns** from the **Main Dashboard**.

![](https://servicehub.passgallery.com/hs-fs/hubfs/image-png-Feb-15-2025-10-12-33-3723-PM.png?width=688&height=404&name=image-png-Feb-15-2025-10-12-33-3723-PM.png)  
2\. Select the **Automations** tab, then click **+ More Automations**.

![](https://servicehub.passgallery.com/hs-fs/hubfs/image-png-Feb-15-2025-10-14-56-2236-PM.png?width=688&height=400&name=image-png-Feb-15-2025-10-14-56-2236-PM.png)  
3\. Choose **Existing Gallery Backup**, then click **Install Campaign**.

![](https://servicehub.passgallery.com/hs-fs/hubfs/image-png-Feb-15-2025-10-16-34-9717-PM.png?width=688&height=337&name=image-png-Feb-15-2025-10-16-34-9717-PM.png)

![](https://servicehub.passgallery.com/hs-fs/hubfs/image-png-Feb-15-2025-10-18-07-9723-PM.png?width=688&height=361&name=image-png-Feb-15-2025-10-18-07-9723-PM.png)

4\. (Optional) Rename the app, then click **Add Automation Campaign**.

![](https://servicehub.passgallery.com/hs-fs/hubfs/image-png-Feb-15-2025-10-19-20-5955-PM.png?width=567&height=349&name=image-png-Feb-15-2025-10-19-20-5955-PM.png)

#### **Setting Up Gallery Expiration**

Modify the **Gallery Expiration** setting.

- The **expiration period starts** once the app is assigned to a gallery.
- You can update the expiration date for each gallery before assigning the app.
- This will **override any expiration dates** previously set in the **Gallery Setup** tab.  
  ![](https://servicehub.passgallery.com/hs-fs/hubfs/image-png-Feb-15-2025-10-23-18-0504-PM.png?width=688&height=302&name=image-png-Feb-15-2025-10-23-18-0504-PM.png)

#### **Setting Up the Gallery Backup Product**

Modify the **Gallery Backup Product** settings.

![](https://servicehub.passgallery.com/hs-fs/hubfs/image-png-Feb-15-2025-10-24-48-6797-PM.png?width=688&height=549&name=image-png-Feb-15-2025-10-24-48-6797-PM.png)

- Pass collects **$1 + 10%** (paid plans) or **$3 + 20%** (free plans) per subscription.

📌 **PayPal Required:** You must have a **PayPal account** to receive subscription payments. Add your **PayPal email** under **Settings \> Store Settings**.

The app provides a **pre-made template** with a **name, price, product description, and store tile**.

- You can edit these details to match your brand.
- Click **Apply** to save changes.  
  ![](https://servicehub.passgallery.com/hs-fs/hubfs/image-png-Feb-15-2025-10-27-20-2504-PM.png?width=688&height=354&name=image-png-Feb-15-2025-10-27-20-2504-PM.png)

#### **Setting the Campaign Timeline**

Adjust the **Campaign Timeline** (when the promotion starts).

- This campaign will notify the **Main Client** about the **backup subscription** and their **gallery expiration**.  
  ![](https://servicehub.passgallery.com/hs-fs/hubfs/image-png-Feb-15-2025-10-33-49-4348-PM.png?width=688&height=524&name=image-png-Feb-15-2025-10-33-49-4348-PM.png)
- Example: If set to **14 days**, the campaign starts **14 days before expiration**.

#### **Adding a Discount (Optional)**

You can offer a **discount** to encourage last-minute purchases.

![](https://servicehub.passgallery.com/hs-fs/hubfs/image-png-Feb-15-2025-10-35-56-7114-PM.png?width=688&height=413&name=image-png-Feb-15-2025-10-35-56-7114-PM.png)

📌 **Note:** The discount applies to **all products in your store** *except* for the **Gallery Backup Product** (due to a PayPal limitation).

Customize your discount and Click **Apply** to save.

![](https://servicehub.passgallery.com/hs-fs/hubfs/image-png-Feb-15-2025-10-38-01-0097-PM.png?width=688&height=344&name=image-png-Feb-15-2025-10-38-01-0097-PM.png)

#### **Customizing Client Emails**

Adjust the **email trigger** if you want to **delay** the initial announcement and reminder emails.

- The campaign will still start as scheduled, but emails will be sent later.  
  ![](https://servicehub.passgallery.com/hs-fs/hubfs/image-png-Feb-15-2025-10-40-33-3670-PM.png?width=688&height=377&name=image-png-Feb-15-2025-10-40-33-3670-PM.png)

Edit or delete any email templates.

![](https://servicehub.passgallery.com/hs-fs/hubfs/image-png-Feb-15-2025-10-41-25-5179-PM.png?width=688&height=334&name=image-png-Feb-15-2025-10-41-25-5179-PM.png)  
Customize the **email design, images, content, and style**.

![](https://servicehub.passgallery.com/hs-fs/hubfs/image-png-Feb-15-2025-10-43-05-9889-PM.png?width=688&height=364&name=image-png-Feb-15-2025-10-43-05-9889-PM.png)

Click **Apply** when you're done.

![](https://servicehub.passgallery.com/hs-fs/hubfs/image-png-Feb-15-2025-10-43-40-4583-PM.png?width=688&height=350&name=image-png-Feb-15-2025-10-43-40-4583-PM.png)

#### **Customizing Expiration Promo Banners**

You can use banners to **highlight the backup subscription** inside the gallery.  
There are **5 banner types**:

![](https://servicehub.passgallery.com/hs-fs/hubfs/image-png-Feb-15-2025-10-45-03-8329-PM.png?width=688&height=310&name=image-png-Feb-15-2025-10-45-03-8329-PM.png)

✔ **Text Banner** – Displays a **pinned message** at the top of the gallery.

![](https://servicehub.passgallery.com/hs-fs/hubfs/image-png-Feb-15-2025-10-46-21-7198-PM.png?width=688&height=328&name=image-png-Feb-15-2025-10-46-21-7198-PM.png)  
✔ **Large Banner** – A large promotional banner inside the gallery stream.

![](https://servicehub.passgallery.com/hs-fs/hubfs/image-png-Feb-15-2025-10-47-18-3288-PM.png?width=688&height=419&name=image-png-Feb-15-2025-10-47-18-3288-PM.png)  
✔ **Photo Banner** – A banner within the gallery stream featuring a **countdown timer**.

![](https://servicehub.passgallery.com/hs-fs/hubfs/image-png-Feb-15-2025-10-48-09-6239-PM.png?width=688&height=314&name=image-png-Feb-15-2025-10-48-09-6239-PM.png)

✔ **Product Row** – Displays **three featured products** at the bottom of the gallery.

![](https://servicehub.passgallery.com/hs-fs/hubfs/image-png-Feb-15-2025-10-48-51-6768-PM.png?width=688&height=259&name=image-png-Feb-15-2025-10-48-51-6768-PM.png)  
✔ **Store Rotator** – A rotating banner above the store section of the gallery.

![](https://servicehub.passgallery.com/hs-fs/hubfs/image-png-Feb-15-2025-10-49-27-8976-PM.png?width=688&height=417&name=image-png-Feb-15-2025-10-49-27-8976-PM.png)

#### **Setting Up Gallery Backup Renewal Emails**

Set up a **Payment Reminder Email**, which will be sent **two days before renewal**.

![](https://servicehub.passgallery.com/hs-fs/hubfs/image-png-Feb-15-2025-10-53-16-2668-PM.png?width=688&height=398&name=image-png-Feb-15-2025-10-53-16-2668-PM.png)  
Customize the **Gallery Backup Renewal Failure Email**.

![](https://servicehub.passgallery.com/hs-fs/hubfs/image-png-Feb-15-2025-10-54-43-2985-PM.png?width=688&height=355&name=image-png-Feb-15-2025-10-54-43-2985-PM.png)

- This email is sent if the **client's payment fails** at renewal time.

(Optional) Add **internal notes** for yourself.

![](https://servicehub.passgallery.com/hs-fs/hubfs/image-png-Feb-15-2025-10-55-26-5146-PM.png?width=688&height=454&name=image-png-Feb-15-2025-10-55-26-5146-PM.png)  
Click **Save** to save the app.

![](https://servicehub.passgallery.com/hs-fs/hubfs/image-png-Feb-15-2025-10-56-10-9929-PM.png?width=688&height=672&name=image-png-Feb-15-2025-10-56-10-9929-PM.png)

#### **Assigning the App to Galleries**

Open the **Existing Gallery Backup** from the **Automations** tab.

![](https://servicehub.passgallery.com/hs-fs/hubfs/image-png-Feb-15-2025-11-05-24-6728-PM.png?width=688&height=290&name=image-png-Feb-15-2025-11-05-24-6728-PM.png)  
Click **Assign to Galleries**.

![](https://servicehub.passgallery.com/hs-fs/hubfs/image-png-Feb-15-2025-11-06-13-1229-PM.png?width=688&height=292&name=image-png-Feb-15-2025-11-06-13-1229-PM.png)  
Select the **galleries** and set the **expiration date** (if different from the default).

![](https://servicehub.passgallery.com/hs-fs/hubfs/image-png-Feb-15-2025-11-07-19-8221-PM.png?width=688&height=249&name=image-png-Feb-15-2025-11-07-19-8221-PM.png)  
Click **Apply**—the app is now active, and emails will be sent automatically.

![](https://servicehub.passgallery.com/hs-fs/hubfs/image-png-Feb-15-2025-11-08-00-2402-PM.png?width=688&height=236&name=image-png-Feb-15-2025-11-08-00-2402-PM.png)

**Assigning to a Single Gallery**  
Open the **gallery** and select the **Sales Campaigns tab**.

![](https://servicehub.passgallery.com/hs-fs/hubfs/image-png-Feb-15-2025-11-12-39-2722-PM.png?width=688&height=427&name=image-png-Feb-15-2025-11-12-39-2722-PM.png)  
Click **+ More Automations** and select the **Existing Gallery Backup App**.

![](https://servicehub.passgallery.com/hs-fs/hubfs/image-png-Feb-15-2025-11-13-40-0938-PM.png?width=688&height=488&name=image-png-Feb-15-2025-11-13-40-0938-PM.png)

![](https://servicehub.passgallery.com/hs-fs/hubfs/image-png-Feb-15-2025-11-14-25-4039-PM.png?width=688&height=342&name=image-png-Feb-15-2025-11-14-25-4039-PM.png)

Set the **expiration date**, then click **Apply**.  
![](https://servicehub.passgallery.com/hs-fs/hubfs/image-png-Feb-15-2025-11-15-09-2509-PM.png?width=688&height=152&name=image-png-Feb-15-2025-11-15-09-2509-PM.png)

### **Managing Subscription Cancellations**

If a client wants to cancel their **Gallery Backup subscription**, they can do so directly from their **PayPal Subscriptions page**.

 

Your backup subscription campaign is now set up! 🚀

 

If you have any questions or need any additional information, please email *[help@passgallery.com](mailto:help@passgallery.com)*

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