In Pass, you can choose to mark your gallery as either Public or Private to control who can view it. Here’s a breakdown of how each option works, and how to manage access.
In this guide, we’ll explain the difference between private and public galleries, and how to manage access. For more details on user login, password creation, and management, click here.
Private vs Public Galleries
To start, go to the specific client gallery, Click on the "Settings" tab, and check the "Private Gallery" option.
When the gallery is marked as private, only people invited by the photographer or the main client can access it. Invitations can be sent via email, Access code, or secure direct link. In a private gallery, you can also enable an access code for added security, allowing invited users to enter the gallery using a general password.
If you display a private gallery on your portfolio page, only invited users who have created an account or have the access code will be able to access the gallery.
When the gallery is marked as public, anyone with the gallery link or an email invite can access it. If the gallery is displayed on your portfolio page, any visitor to your portfolio can enter and view it. (Alternatively, you can choose to show public Sneak Peek images from a private gallery on your portfolio page.)
We recommend requesting emails by going to the specific client gallery, Click on the "Settings" tab, so you can track who views the gallery. This option can also be enabled for private galleries to collect email addresses from everyone who accesses it, whether or not they create an account.
Sharing the Gallery
Whether the gallery is public or private, the process for inviting users and their account creation remains the same. You can learn more about account creation here.
Users can be invited through any of the options available on the gallery's "Share" tab.
The secure link includes a cookie that grants the invitee access to the gallery. When they create an account, they’ll be registered under a specific user type. For instance, if someone uses the Photographer Invited link, their account will be marked accordingly.
Main clients invited via email, will be prompted to create a password when they view their first Pass gallery.
Users invited through a direct link or guests will be asked to create an account if they mark photos as favorites, download images, or place an order. You can disable this on the Main Dashboard by clicking on "Settings" > "Gallery Defaults".
If a user already has an account, they may need to log in again, depending on their browser settings. Each user’s account is unique, allowing them to save favorites, manage product designs, view past orders, and access all their galleries from a single login.
If you have any issues or questions at all, please email help@passgallery.com.